A small kit for the admin half of freelancing

What WorkKitly is

WorkKitly is the freelancer admin kit: a set of free, private tools that follow the order money actually moves through a job, plus tested reviews of the paid software freelancers ask us about most.

The tools are deliberately narrow. The Hourly Rate Calculator turns the income you need into a rate that accounts for tax, expenses, holidays and non-billable time. The Proposal Generator produces a proper document with scope, timeline and payment terms. The Invoice Generator lets you describe a job in one line, check the numbers and print a clean invoice. The Late Payment Email Generator gives you polite, firm and final-notice wording you can copy without rewriting it five times.

The guides are the other half. When a free tool is not enough — for example, when you need accounting software or a meeting-notes tool — we test the leading options on the same real work and publish what we found, with scores and dates.

Why everything runs in your browser

Every WorkKitly tool runs entirely in your browser. Nothing you type into an invoice, proposal or rate calculation is transmitted to or stored on our servers. That was a design choice before it was a privacy policy.

Most free generators work the other way: your document is built on their server, so your client names, rates and revenue pass through a company whose business is converting you into a paying subscriber. We did not want to hold that data, secure that data, or be tempted to use that data. If we never receive it, we cannot leak it, sell it or lose it.

The trade-off is honest and we state it plainly: details you save are kept only in your own browser, on that one device, using local storage. Clear your browser data and they are gone. There is no account to sync them, because there is no account at all. For most solo freelancers, we think that is the right trade. Our privacy policy explains exactly what is stored and where.

What WorkKitly is not

It helps to be clear about the edges:

• Not an accounting suite. We do not file taxes, reconcile bank feeds, track expenses across a year, or replace bookkeeping software. If you need that, our guides compare tools that do it properly.
• Not a directory of 30,000 tools. We would rather maintain four tools that work completely than list thousands we have never opened. New tools are added only when they complete a step in the quote-to-paid chain.
• Not legal or tax advice. The rate calculator uses a tax percentage you enter as a planning estimate. Proposal terms are a sensible starting draft. Neither replaces an accountant or a lawyer in your jurisdiction — for contracts and anything binding, get one to review the wording.
• Not a marketplace. We do not match freelancers with clients, take a cut of jobs, or hold payments.

How we make money

The tools are free and stay free — no trial clock, no daily cap, no watermark on your documents. So how does this pay for itself?

Some links in our guides are affiliate links. If you buy paid software through one of them, the vendor may pay us a commission at no extra cost to you. That is disclosed on the page, in the footer of every page, and here. We may also add advertising later; if we do, it will be on guide and article pages, not inside the tools while you are working, and we will update this page and the privacy policy when it happens.

One rule governs both: money never buys a ranking or changes a score. A product that pays a higher commission does not get a higher mark. If a product stops being good value, its score goes down in the next re-check, affiliate programme or not.

How we test

Reviews are only useful if you can see how they were reached. Our method is the same for every comparison:

• Same briefs, every product. One real proposal, one invoice scenario and one client email thread — the same inputs run through each tool, so differences are in the product, not the test.
• Published scores. We score output quality, time saved, cost per job and privacy, and we publish the numbers on the guide rather than hiding behind adjectives.
• Dated pages. Every guide carries the date it was last tested. Prices and free-plan limits are stated as checked on that date.
• Quarterly re-checks. Pricing, limits and headline features are re-verified every quarter. If something material changes sooner and a reader flags it, we correct the page and note the change.

Found an error in a score or a price? Tell us via the contact page — corrections from readers are the fastest way our re-checks happen.

What we would do differently

We started with a longer list of tool ideas than we could maintain well. These principles are what that taught us, and they now decide what gets built:

• Ship small. Four finished tools beat twelve half-finished ones. A tool ships only when it works completely on the day it appears.
• Keep it current. A stale price in a guide is worse than no guide. If we cannot re-check a page, we would rather retire it than leave it misleading people.
• Never sell rankings. Commissions fund the site; they do not order the results. The moment a score can be bought, the reviews are worthless — including to us.
• Hold less data. Every feature is checked against a simple question: can this work without us receiving the user's data? So far, the answer has always been yes.

Talk to us

WorkKitly is maintained by people who read the inbox. Tool bugs, review corrections and business enquiries all go to the same place: our contact page, or email us directly at hello@workkitly.com. We typically reply within two business days.

Thanks for using the kit. Get the client, do the work, get paid — we will keep the admin part as short as we can.